27 January 2009
SpecTec & ShipServ Solutions
»… All requisitions and orders created in AMOS Maintenance & Purchase (M&P) are automatically channeled through TradeNet. The resulting quotes, confirmations and acknowledgements are seamlessly returned back from the supplier into AMOS M&P, eliminating manual data entry and improving analysis …«
No matter how buoyant the shipping market, shipping companies are always looking for ways to reduce costs, increase operational efficiencies and maximise charter income.
With market conditions increasingly becoming unpredictable, now is the time to get costs under control and better manage spending. But until recently, the purchasing department has played a relatively peripheral role in these important initiatives. Today, there’s a new way to do business that brings purchasing to its rightful place at the strategist’s table, while dramatically improving purchasing speed, efficiency and visibility.
Together SpecTec and ShipServ represent an unparalleled partnership, firmly rooted in the maritime industry.
SpecTec’s beginnings were in the Maritime Industry over 20 years ago, with personnel that have firsthand experience working on board ships and in the offices. The result is the dynamic AMOS (Asset Management Operating System) that covers all aspects related to Maintenance, Stock Control, Procurement, Personnel Management, and the full portfolio of Maritime issues linked with quality management. As of today, over 12,000 AMOS licences are deployed at more than 1,200 companies in the Maritime Industry, with 7,000 ships managed on a daily basis.
ShipServ is the leading maritime e-marketplace, helping the buyers and sellers of ship supplies to reduce the costs associated with doing business together. In 2008, ShipServ members traded in excess of $1 billion of goods and transformed the way they did business. Today the ShipServ community numbers over 130 buying organisations, 4,500 vessels and 23,000 suppliers.
With SpecTec’s asset management expertise and ShipServ’s e-commerce know-how, ship managers now have the opportunity to fully automate their purchasing operations as well as connect cost effectively to their supplier community. From sourcing new suppliers, to reducing the cost of managing quotes & orders, to reducing maverick spend, ShipServ and SpecTec can help you drive out costs and increase your business agility.
A track record of success
SpecTec and ShipServ have a long history of working together to deliver benefits to the maritime community. Today 21 shipping companies managing nearly 500 vessels have selected AMOS and the ShipServ TradeNet trading platform to automate their purchasing operations. These include Princess Cruises, Holland America Line, Vroon, Hoegh, Grimaldi, Westfal Larsen, MSC and Masterbulk.
Ship owners and managers who use both AMOS and ShipServ together have replaced manual, labour-intensive processes for good reason:
- Faster purchasing processes – cut order cycle times by 30-50%
- More accurate orders – waste less time unwinding errors
- More on-time deliveries – and more productive ships
- Lower risk of off-hire days – caused by supply issues
- New business insight – to benchmark and improve suppliers, processes and KPI performance
- Easier compliance – with best-practice processes and total transparency
- Simple integration do it quickly and easily using open standards
Introducing the AMOS ShipServ Activation Wizard
SpecTec and ShipServ not only have a strong working partnership, but have also developed tight technical integration between both companies’ products. A connection to ShipServ is included “out-of-thebox” with AMOS, significantly reducing the set-up time required to a matter of days. And with the AMOS ShipServ Activation Wizard, your AMOS Administrator can activate this connection without the need for on-site assistance.
The AMOS ShipServ Activation Wizard is part of an on-going development plan between both companies.Future plans include even closer integration between AMOS and ShipServ TradeNet as well as integration between AMOS and ShipServ Pages, the online supplier sourcing directory.
AMOS Business Suite delivers an Asset Management System optimised for the Maritime and Energy industries and is the result of three years of development effort. AMOS Maintenance and Purchase (AMOS M&P) is part of AMOS Business Suite and is the module designed for management of maintenance work and costs, stock control and purchasing.
With regards to purchasing, Buyers, Superintendents and Purchasers can use AMOS M&P to:
- Receive Requisitions from branch officers or ships
- Make Queries to Potential Vendors
- Compare Quotations
- Create / Approve Purchase Orders
- Order Goods
- Confirm Orders
- Plan Deliveries
The traditional problem has been that communication between buyers and suppliers is typically done by email, fax or at best by online ordering systems unique to each supplier. The result may be cumbersome – faxes go missing, emails can go unread and the overheads in remembering which suppliers require orders in which format become significant. This is where ShipServ steps in. For the first time, buyers and suppliers can go through a single online hub, ShipServ TradeNet, instead of trying to create custom, hard-wired integrations between every supplier and buyer.
All requisitions and orders created in AMOS M&P are automatically channeled through ShipServ. The resulting quotes, confirmations and acknowledgements are seamlessly returned back from the supplier into AMOS M&P. The lingua franca for all of these transactions is the Marine Trading Mark-up Language (MTML), the industry standard communications protocol. Thanks to the MTML standard, the average AMOS customer can be fully integrated to ShipServ in days, not weeks or months.
And what’s more you can be trading with your entire supplier community from day one. With StartSupplier, ShipServ’s entry level supplier offering, your suppliers can begin trading with you at no cost to them and with no need for additional software.
StartSupplier allows suppliers to:
- Receive RFQs and orders by email.
- Use a simple online tool to send back quotes and confirmations
- Eliminate fax, email or spreadsheet-based transmission of transaction data, which are prone to errors, lack security, and can be inadvertently sent to the wrong party.
With so many ship owners, operators and managers looking to cut costs, the SpecTec and ShipServ combined solution provides a powerful way to help companies to reduce their costs, minimize their risk and position themselves well for growth when the economy improves.